Agenda

*Note - headcount does
not include pre-65 retirees
so we will want to pull
together actual benefit
eligible and pre 65 reitree
headcount to get closer to

actual numbers.

Additionally Alight offers advanced decision-support tools that are driven by real-time
employee specific data. These tools will provide cost-savings to the both the employee
and the City by modeling claims scenarios and premiums while also educating

employees.

After negotiation with Alight, they agreed to waive their original implementation fees
and lower the per-employee-per-month cost from $5.23 to $4.68. Although Alight is
not the low cost bidder, we believe their product's features and solutions provide the

§\ THE CITY OF NASHUA “The Cate City"

Administrative Services Division

To: Mayor Donchess

Finance Committee

From: Kim Kleiner, Director of Administrative Services
Date: January 24, 2021
Re: Alight — Benefit Administration Technology

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: January 26, 2022

Re: Multi-Year Contract Award — Software Licensing: Benefits Administration

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

City of Nashua

Purchasing Department
Administrative Services Division

229 Main Street - Nashua, NH 03060

January 26, 2022
Memo #22-228

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Licensing: Benefits Administration in the amount not to exceed $480,000
funded from 54400 Software Licensing/Benefits Internal Service Fund

FINANCE COMMITTEE
FEBRUARY 2, 2022

7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us02web.zoom.us//87933401087?pwd=TXpBOEFDbTltaEpkMVJYcWY4d1V1Zz…
Meeting ID: 879 3340 1087 Passcode: 965378

By telephone: 1-929-205-6099 Meeting ID: 879 3340 1087 Passcode: 965378

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

SANBORN HEAD

Building Trust. Engineering Success.

SANBORN, HEAD & ASSOCIATES, INC.
Schedule of Fees for Fiscal Years 2020 through 2022

City of Nashua
Fiscal Year

April 7, 2021 Page 6
20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

SCHEDULE

Sanborn Head is available to begin working on this Project following written authorization
to proceed from the City.

ACCEPTANCE AND TERMS OF ENGAGEMENT

We understand that the City will issue a new Contract for Professional Services and a
Purchase Order to Sanborn Head for the scope of services and budget estimate described
herein.

CLOSING

April 7, 2021 Page 5
20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

useful in resolving issues regarding site access, construction sequencing, material
management, landfill gas management, stormwater management, and leachate system
design and should serve to keep the project on track from a schedule standpoint. We expect
that the meetings would involve Sanborn Head’s project staff involved in preparing the
design and permit documents, and that each meeting would require up to 4 hours. We
assume that these meetings will be held online.

April 7, 2021 Page 4
20210407 Nashua Phase III Stage 2 Proposal-Rev1.docx

=» Protection methods during construction and filling;
= Inspection and testing methods prior to filling;

s» Instrumentation monitoring requirements for strain and settlement of the geosynthetics
relative to their design tolerances;

= Action levels; and

=» Procedures for evaluating and responding to said action levels.